Student Involvement & Career Center

Image: Photos of the diverse SF State Student community getting involved in various activities such as joining organizations and participating in the SF State Greek Life. Also pictured is the Student Involvement and Career Center Logo.

Student Organization Registration

Student organizations seeking University recognition must register on an annual basis. All student organizations must register during the registration period; for the fall 2015 semester, the registration deadline is September 30, 2015. The spring 2016 semester registration period is January 25, 2016, to February 29, 2016. Student organizations that fail to complete the registration process by the September 30th deadline will not be able to register until the spring 2016 semester. This will result in loss of all student organization campus privileges such as the ability to apply for funding from Associated Students Incorportated, informational/fundraising tabling, reserving space on campus, and hosting events for the fall semester. Student Organization leaders are encouraged to start the registration process early in July to ensure that the September 30th deadline is met.


What is required to register a student organization?

The following is a list of all requirements that must be met in order for an organization to obtain University recognition

  • Membership: all organizations must have a minimum of 5 currently enrolled SF State students. One of these must be a president and another must be a financial officer/treasurer. The other 3 students can be general members and/or additional officers decided upon by the organization.
  • GPA and unit load: anyone listed as an officer must be a matriculated student and have a minimum 2.0 cumulative SF State GPA and be enrolled in a minimum of 6 units for undergraduate students or 3 units for graduate students.
  • Advisor: each organization must have an advisor that is a current SF State employee. The advisor completes the Faculty/Staff Advisor Agreement Form on OrgSync and completes an online advisor orientation.
  • Constitution/bylaws: all student organizations must keep their most recent constitution and/or bylaws on file with SICC in electronic format. In addition, all constitutions and/or bylaws must meet the requirements outlined in the constitution guideline.
  • The president and financial officer/treasurer must attend a Student Leader Orientation session. In addition, any additional officers wishing to conduct business on behalf of the organization (reserve space on campus, get a tabling permit, complete an event application, etc.) must also attend a Student Leader Orientation session. Students only have to attend one of these sessions once during their time at SF State.
  • Leadership Symposium: each organization must send at least one representative to the annual Leadership Symposium. The fall 2015 Leadership Symposium will be held on September 12, 2015. It is recommended that the president and financial officer attend, but any officer or member can attend to meet the requirement. Please note: this is an annual event held at the beginning of the fall semester and is an annual requirement that each student organization seeking University recognition be represented at the Symposium.
  • Fully completed registration process using OrgSync
  • Additional steps for establishing a new student organization: student leaders wishing to establish a new student organization must set up a meeting with an SICC staff person to discuss the proposed organization and the student organization registration process. Contact Larry Birello at LBirello@sfsu.edu or (415) 405-3978 to set up this meeting.

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What are the benefits of registering a student organization?

Below is a list of some of the following rights and privileges on campus enjoyed by recognized student organizations on campus.

  • General use of facilities (classrooms, Student Center, Malcolm X Plaza, lawn areas) at little or no cost. Some specialized venues such as the Gym, Creative Arts facilities and the Seven Hills Conference Center do have costs associated with them.
  • The ability to request financial subsidy and other services from the Associated Students Incorporated (ASI). Information for how to request funding from ASI can be obtained by contacting ASI directly.
  • The right to use the University as a mailing address for the organization. Student organization mailboxes provided & maintained by SICC and are located on the first floor of the Student Services Building.
  • SF State email and web account
  • Eligibility for Annual Dean of Students Leadership Awards

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How to Re-register a Student Organization

Student leaders and advisors of organizations complete the registration process using OrgSync during the specified registration period each semester. For the fall 2015 semester, the registration deadline is September 30, 2015. The spring 2016 semester registration period is January 25, 2016, to February 29, 2016. Spring registration is only for new organizations and those organizations that missed the fall registration period. Detailed instructions for how to register a student organization are below.

Step 1: Make sure the organization meets all requirements outlined above before starting the registration process.

Step 2: The President should log in to OrgSync under his/her personal account. For people that do not already have an OrgSync account, go to the OrgSync Login site and click Sign In with your Campus ID. Once logged in to OrgSync, click on My Memberships or Join An Org in the purple bar at the top right of the screen. Once on the Organizations for SF State or All Memberships screen, you must request to join the portal you are taking over, or click on that organization's name in your My Memberships button. Once in the portal for the organization, a previous Administrator to the portal must grant your account Administrator access as well. After your account recieves the proper level of access, the following message will be at the top of the screen: "Your attention is needed! A community administrator has requested that you update this portal's profile". Click on the button that says "Update Now" to update the organization's profile. If that message is not there, go to Settings (in the portal's menu bar on the far right side) to get to the Organization Settings. The Organization Profile is what needs to be updated in order to re-register the organization. Enter all required information and click FINISH at the end of the form. Enter all required information (including 6 registering member's email addresses) and click FINISH at the end of the form on the third page.

Step 3: Once the president clicks FINISH on the third confirmation page (from step 2 above), an automated email from OrgSync will be sent to the officers/members and advisor listed on the "registration" page. This email will prompt these 6 individuals to review the information submitted by the president, approve it, and then submit the appropriate agreement form. The President, Financial Officer/Treasurer, and 3 additional officers/members submit the corresponding Additional Officer/Member Agreement Form and the advisor submits the Advisor Agreement Form. Note: the links received via email are private links tied to the respective email account/person listed on the registration form, they cannot be forwarded or shared, or the form will appear incorrectly in the system and not be a valid "contract" with the University.

Step 4: Compliance with CSU & SF State banking policy - this policy is currently under review and should be finalized by August 1, 2015. Details for how to be in compliance with the banking policy for student organizations will be available at that time. Any time your organization is handling cash/check money, your President and Treasurer/Financial Officer will need to be formally tied to a Patelco Credit Union Bank account, until further notice. If you did not have a Patelco account or do not deal with cash/checks ever, you are NOT required to submit the corresponding authorization form.

Step 5: Once the organization Registration Form, 5 Officer/Member Agreement Forms, and Advisor Agreement Form have been submitted by each person for each organization, SICC staff will verify that the organization meets all requirements for University recognition.

Step 6: A confirmation email will be sent to the person who submits the registration form once the organization is officially approved by SICC.

Step 7: Your organization's name will appear on the Organization Directory page of the SICC website for the full academic year (reset September 30th every fall semester), once it is approved. If your Organization name does not appear and you believe you have done everything required, contact our office for an explanation or clarification.

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How to Start and Register a New Student Organization

The student organization registration deadline for the fall 2015 semester is September 30, 2015. The spring 2016 semester registration period is January 25, 2016, to February 29, 2016. Spring registration is only for new organizations and those organizations that missed the fall re-registration period. Detailed instructions for how to register a new student organization are below.

Step 1: Set up a meeting with Larry Birello, Student Organization Coordinator, to discuss the proposed new organization. Larry can be reached at (415) 405-3978 or Lbirello@sfsu.edu.

Step 2: The President must log in to OrgSync under his/her personal account. For people that do not already have an OrgSync account, go to the OrgSync Login site and click Sign In with your Campus ID. Once logged in to OrgSync, click on My Memberships or Join An Org in the purple bar at the top right of the screen. Once on the Organizations for SF State or All Memberships screen, click on Register New Organization (green button with white writing at the top right of the screen). If prompted, select the SF State Umbrella and click Submit. Enter all required information (including 6 registering member's email addresses and a constitution/bylaws) and click FINISH at the end of the form on the third page.

Step 3: Once the president clicks FINISH on the third confirmation page (from step 2 above), an automated email from OrgSync will be sent to the officers/members and advisor listed on the "registration" page. This email will prompt these 6 individuals to review the information submitted by the president, approve it, and then submit the appropriate agreement form. The President, Financial Officer/Treasurer, and 3 additional officers/members submit the corresponding Additional Officer/Member Agreement Form and the advisor submits the Advisor Agreement Form. Note: the links received via email are private links tied to the respective email account/person listed on the registration form, they cannot be forwarded or shared, or the form will appear incorrectly in the system and not be a valid "contract" with the University.

Step 4: Compliance with CSU & SF State banking policy - this policy is currently under review and should be finalized by August 1, 2015. Details for how to be in compliance with the banking policy for student organizations will be available at that time. Any time your organization is handling cash/check money, your President and Treasurer/Financial Officer will need to be formally tied to a Patelco Credit Union Bank account, until further notice. Only once registered, will you be allowed/required to open such an account.

Step 5: Once the organization Registration Form, 5 Officer/Member Agreement Forms, and Advisor Agreement Form have been submitted by each person for each organization, SICC staff will verify that the organization meets all requirements for University recognition.

Step 6: A confirmation email will be sent to the person who submits the registration form once the organization is officially approved by SICC.

Step 7: Your organization's name will appear on the Organization Directory page of the SICC website for the full academic year (reset September 30th every fall semester), once it is approved. If your Organization name does not appear and you believe you have done everything required, contact our office for an explanation or clarification.

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