Appeals Process
Undergraduate Student Requests for
Exceptions to Academic Policies
Graduate appeals process listing appear below.
Exceptions to Undergraduate Academic Policies: Several of the more frequently requested exceptions to undergraduate academic policies are outlined below. The exemptions chart summarizes the nature of the appeal and each of the levels in the appeal process. Students should direct questions about any of the appeals listed in the chart to the office listed under the first level in the appeal process. Many appeals will be resolved at the first level. Questions about appeals not listed in the chart should be directed to the Dean of Undergraduate Studies, ADM 447.
Nature of Appeal
Undergraduate Admission and Readmission
- EPT Exemptions
- EPT Exemptions-Students with Disabilities
- Challenge Exams (114/214/JEPET)
- ELM Exemptions-Students with Disabilities
- General Education
- Major Course
- Within One Year
- More than One Year
- 20 - 24 units (Students with Majors)
- 20+ units (Undeclared Students)
- 25+ units
- Students with Majors
- Undeclared Students
- Undeclared EOP Students
All University Undergraduate Graduation Requirements
General Education Requirements
Course Waiting List Objections
- Acceptance of Course Work
Undergraduate Admission and Readmission
| Level | Office |
|---|---|
| First | Admission Counselor |
| Second | Asst./Associate Director |
| Third | Director, Admissions |
EPT/Literacy
EPT Exemptions
| Level | Office |
|---|---|
| First | Testing Center |
EPT Exemptions-Students with Disabilities
| Level | Office |
|---|---|
| First | Director, Disability Programs and Resource Center |
Challenge Exams (114/214/JEPET)
| Level | Office |
|---|---|
| First | English Composition Office |
| Second | Dean, Undergraduate Studies |
| Third | Board of Appeals and Review |
Undergraduate ELM Exemptions
| Level | Office |
|---|---|
| First | Testing Center |
ELM Exemptions-Students with Disabilities
| Level | Office |
|---|---|
| First | Director, Disability Programs and Resource Center |
Undergraduate Evaluation of Transfer Credit
General Education
| Level | Office |
|---|---|
| First | Supervisor, Evaluations |
| Second | GE Advising Coordinators (GEAC) |
| Third | Dean, Undergraduate Studies |
Major Course
| Level | Office |
|---|---|
| First | Department Adviser |
| Second | Department Chair |
Undergraduate Student Fee Problems
| Level | Office |
|---|---|
| First | Registration Appeals Committee Designee |
| Second | Registration Appeals Committee |
| Third | VP, Business and Finance |
Undergraduate Retroactive Degree
Within One Year
| Level | Office |
|---|---|
| First | Admissions Counselor Supervisor |
| Second | Dean, Undergraduate Studies |
| Third | Board of Appeals and Review |
More than One Year
| Level | Office |
|---|---|
| First | Registrar |
| Second | Dean, Undergraduate Studies |
| Third | Board of Appeals and Review |
Undergraduate Residency
| Level | Office |
|---|---|
| First | Admissions Specialist |
| Second | Residency Specialist |
| Third | General Counsel, Chancellor's Office |
Undergraduate Late Registration
| Level | Office |
|---|---|
| First | Registrar |
| Second | Registration Appeals Committee |
| Third | Director, Enrollment Services |
Undergraduate Graduation Denial
| Level | Office |
|---|---|
| First | Admissions Counselor |
| Second | Follow route appropriate to specific cause of denial |
Undergraduate Grade Appeals
| Level | Office |
|---|---|
| First | Instructor |
| Second | Department Chair |
| Third | College Dean |
Undergraduate Academic Load: Excess Units
20 - 24 units (Students with Majors)
| Level | Office |
|---|---|
| First | Major Adviser |
| Second | College Dean |
20+ units (Undeclared Students)
| Level | Office |
|---|---|
| First | Director, Advising Center |
| Second | Dean, Undergraduate Studies |
25+ units
| Level | Office |
|---|---|
| First | Major Adviser |
| Second | College Dean |
| Third | Dean, Undergraduate Studies |
Undergraduate Academic Disqualification
Students with Majors
| Level | Office |
|---|---|
| First | Department Chair |
| Second | Dean, Undergraduate Studies |
| Third | Reinstatement Committee |
Undeclared Students
| Level | Office |
|---|---|
| First | Adviser, Advising Center |
| Second | Dean, Undergraduate Studies |
| Third | Reinstatement Committee |
Undeclared EOP Students
| Level | Office |
|---|---|
| First | Adviser, EOP |
| Second | Dean, Undergraduate Studies |
| Third | Reinstatement Committee |
All University Undergraduate Graduation Requirements
| Level | Office |
|---|---|
| First | Consult with Advising Center adviser for appropriate referral |
General Education Requirements
| Level | Office |
|---|---|
| First | GE Advising Coordinator (GEAC) |
| Second | Dean, Undergraduate Studies |
Undergraduate Course Waiting List Objections
| Level | Office |
|---|---|
| First | Instructor |
| Second | Department Chair |
| Third | College Dean |
Undergraduate Course Prerequisite Problems
| Level | Office |
|---|---|
| First | Instructor |
| Second | Department Chair |
| Third | College Dean |
Undergraduate Major Requirements
Acceptance of Course Work
| Level | Office |
|---|---|
| First | Major Adviser |
| Second | Department Chair |
| Third | College Dean |
Graduate Student Requests for
Exceptions to Academic Policies
Exceptions to Academic Policies: Listed below are some of the more common graduate student requests for exceptions to academic policies of the university. The chart indicates with whom each type of request is initiated, as well as any subsequent levels in the process that may be either optional or required. Any questions regarding the procedures for the appeals listed, or about any appeals that may not be listed, should be directed to the Division of Graduate Studies in ADM 254.
Nature of Appeal
Late Application for Admission
Waiver of 3.0 Admission Requirement
- Master’s Degree and Credential Objective Students
- Unclassified Students
- Classified and Credential Objective Students
Late or Retroactive Add of Culminating Experience Classes (i.e., 893, 894, 895, 898)
Late Application for Award of Degree
Extension of Time to Make-up Incomplete Grade
Retroactive Change of Incomplete Already Reverted to “F” Grade
Planned Educational Leave for Classified Students
Advancement to Candidacy (ATC) Appeals Including:
- Course Substitutions
- Waiver of 12-Unit Requirement
- Exceed 30% CR/NC Grading
- Acceptance of Transfer Units
- Waiver of 7 Year Requirement to Complete Degree or Certificate
- Election of Bulletin Requirements to be Followed
- Most Other ATC Requirements
Late Registration and Fee Payment
Baccalaureate Degree Equivalency
Assessment of Course Prerequisites
Acceptance of Any Course in ATC Program Requirements
- Within One Year
- More than One Year
- Retroactive Course Withdrawal
- Retroactive Semester Withdrawal
Graduate Late Application for Admission
| Level | Office |
|---|---|
| First | Recommendation of Graduate Coordinator or Program Chair |
| Second | Graduate Admissions Manager |
| Third | Dean, Division of Graduate Studies |
Graduate Waiver of 3.0 Admission Requirement
Master's Degree and Credential Objective Students
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Graduate Reinstatement
Unclassified Students
| Level | Office |
|---|---|
| First | Graduate Admissions Manager |
| Second | Dean, Division of Graduate Studies |
Classified and Credential Objective Students
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | College Graduate Coordinator/Dean |
| Third | Dean, Division of Graduate Studies |
Graduate Late or Retroactive Add of Culminating Experience Classes (i.e. 893, 894, 895, 898)
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Graduate Late Application for Award of Degree
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | Dean, Division of Graduate Studies |
Graduate Extension of Time to Make-up Incomplete Grade
| Level | Office |
|---|---|
| First | Recommendation of Instructor or Chair of Program Offering Course |
Graduate Retroactive Change of Incomplete Already Reverted to “F” Grade
| Level | Office |
|---|---|
| First | Recommendation of Instructor |
| Second | Department Chair |
Graduate Term Unit Overloads
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser |
| Second | Dean, Division of Graduate Studies |
Graduate Planned Educational Leave for Classified Students
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Graduate Appeal of an Assigned Grade
Contact college dean's office for policy and procedures for that college
Retroactive Granting of Post-Baccalaureate Status for Course Work Taken While in Undergraduate Standing
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
| Third | Board of Appeals and Review |
Advancement to Candidacy (ATC) Appeals Including:
Course Substitutions
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser, College Graduate Coordinator, or Department Chair |
| Second | Dean, Division of Graduate Studies |
Waiver of 12 Unit Requirement
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Exceed 30% CR/NC Grading
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Acceptance of Transfer Units
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser and Graduate Coordinator |
| Second | Dean, Division of Graduate Studies |
Waiver of 7 Year Requirement to Complete Degree or Certificate
| Level | Office |
|---|---|
| First | Recommendation of Graduate Adviser or Program Chair |
| Second | Dean, Division of Graduate Studies |
Election of Bulletin Requirements to be Followed
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | Dean, Division of Graduate Studies |
Most Other Advancement to Candidacy Requirements
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | Dean, Division of Graduate Studies |
Graduate Late Registration and Fee Payment
| Level | Office |
|---|---|
| First | Registrar |
| Second | Director, Enrollment Services |
| Third | Registration Appeals Committee |
Baccalaureate Degree Equivalency
| Level | Office |
|---|---|
| First | Dean, Division of Graduate Studies |
| Second | University Baccalaureate Equivalency Committee (Materials filed with Enrollment Services) |
Graduate Student Fees
| Level | Office |
|---|---|
| First | Registration Appeals Committee Designee |
| Second | Registration Appeals Committee |
| Third | Vice President, Administration and Finance |
Graduate Appeal of Residency Status
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | General Counsel, Chancellor's Office |
Graduate Course Challenges
| Level | Office |
|---|---|
| First | Program Chair |
| Second | College Dean/Associate Dean |
Graduate Assessment of Course Prerequisites
| Level | Office |
|---|---|
| First | Instructor of Course |
| Second | Program Chair |
| Third | College Dean/Associate Dean |
Acceptance of Any Course in ATC Program Requirements
| Level | Office |
|---|---|
| First | Graduate Adviser or Coordinator of Graduate Program |
| Second | Program Chair |
| Third | College Graduate Coordinator |
| Fourth | Reviewed by Dean, Division of Graduate Studies |
Graduate Course Waiting List Appeals
| Level | Office |
|---|---|
| First | Instructor of Course |
| Second | Program Chair |
| Third | College Dean/Associate Dean |
Graduate Retroactive Award of Degree
Within One Year
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | Dean, Division of Graduate Studies |
More than One Year
| Level | Office |
|---|---|
| First | Coordinator, Graduate Student Services |
| Second | Dean, Division of Graduate Studies |
Graduate Withdrawal from Courses
Retroactive Course Withdrawal
| Level | Office |
|---|---|
| First | Instructor |
| Second | Program Chair |
| Third | College Dean |
| Fourth | Board of Appeals and Review |
Retroactive Semester Withdrawal
| Level | Office |
|---|---|
| First | Registrar |
| Second | Board of Appeals and Review |
