SFSU Bulletin 96/97 - Steps in Appeals Process

Last update: 10/22/96

UNDERGRADUATE STUDENT REQUESTS FOR EXCEPTIONS TO ACADEMIC POLICIES —STEPS IN THE APPEALS PROCESS

EXCEPTIONS TO UNDERGRADUATE ACADEMIC POLICIES: Several of the more frequently requested exceptions to undergraduate academic policies are outlined below. The exemptions chart summarizes the nature of the appeal and each of the steps in the appeal process. Students should direct questions about any of the appeals listed in the chart to the office listed under the first step in the appeal process. Questions about appeals not listed in the chart should be directed to the Dean of Undergraduate Studies, ADM 449.

NATURE OF APPEAL	FIRST STEP	SECOND STEP	THIRD STEP	FOURTH STEP
*Admission & Readmission*	Admissions Counselor	Admissions Officer	Director, Admissions and Records	Sr. Director, Enrollment Svcs.
*EPT/Literacy*
*EPT Exemptions		Testing Center	Dean, Undergraduate Studies	Board of Appeals and Review
*EPT Exemptions– Students with Disabilities		Director, Disability Resourse Center	Dean, Undergraduate Studies	Board of Appeals and Review
*EPT Extensions		English Composition Office	Dean, Undergraduate Studies	Board of Appeals and Review
*Challenge Exams (114/214/JEPET)		English Composition Office	Dean, Undergraduate Studies	Board of Appeals and Review
*ELM Exemptions*	Testing Center	Dean, Undergraduate Studies	Board of Appeals and Review
ELM Exemptions– Students with Disabilities	Director, Disability Resourse Center	Dean, Undergraduate Studies	Board of Appeals and Review
*ELM Extensions*	Testing Center, Educational Opportunity Program, Disability Resourse Center, Special Svcs., Advising Center	Dean, Undergraduate Studies	Board of Appeals and Review
*Evaluation of Transfer Credit*
*General Education	Supervisor, Evaluations	GE Advising Coordinators	Dean, Undergraduate Studies
*Academic Major	Department Adviser	Department Chair
*Student Fee Problems*	Registration Appeals Committee Designee	Registration Appeals Committee	VP, Business and Finance
*Retroactive Degree*
(a) Within One Year	Admissions Officer	Dean, Undergraduate Studies	Board of Appeals and Review
(b) More than One Year	Registrar	Dean, Undergraduate Studies	Board of Appeals and Review
*Residency*	Residency Clerk	Director, Admissions & Records	General Counsel, Chancellor's Office
*Late Registration*	Registrar	Registration Appeals Committee	Sr. Director, Enrollment Services
*Graduation Denial*	Supervisor, Evaluations	Follow route appropriate to specific cause of denial
*Grade Appeals*	Instructor	Department Chair	College Dean
*Academic Load: Excess Units*
20-24 units	College Dean/Director, Advising Center	Dean, Undergraduate Studies
25+ units	Dean, Undergraduate Studies
*Academic Disqualification*
*Students w/Majors	Department Chair	Dean, Undergraduate Studies	Reinstatement Committee
*Undeclared Students	Adviser, Advising Center	Dean, Undergraduate Studies	Reinstatement Committee
*Undeclared EOP Students	Adviser, EOP	Dean, Undergraduate Studies	Reinstatement Committee
*U.S. History and Government Requirement*	Assoc. Dean, College of Behavioral and Social Sciences	Board of Appeals and Review
*Course Waiting List Objections*	Instructor	Department Chair	College Dean
*General Education Requirements*	GE Coordinator	Dean, Undergraduate Studies
*Election of Bulletin*	Supervisor, Evaluations	GE Coordinator	Dean, Undergraduate Studies
*General Education Requirement*	College Assoc. Dean or Designee	Dean, Undergraduate Studies
*General Education Basic Subjects & Segment III Requirement*	Advising Ctr. Designee, or Dean, Undergraduate Studies	Dean, Undergraduate Studies
*Course Prerequisite Problems*	Instructor	Department Chair	College Dean
*Major Requirements*
*Acceptance of Course Work	Major Adviser	Department Chair	College Dean
Election of Bulletin*	Major Adviser	Department Chair	College Dean

* May involve ad hoc procedures.

GRADUATE STUDENT REQUESTS FOR EXCEPTIONS TO ACADEMIC POLICIES (STEPS IN APPEAL PROCESS)

EXCEPTIONS TO ACADEMIC POLICIES: Listed below are some of the more common graduate student requests for exceptions to academic policies of the university. The chart indicates with whom each type of request is initiated, as well as any subsequent steps in the process that may be either optional or required. Any questions regarding the procedures for the appeals listed, or about any appeals that may not be listed, should be directed to the Graduate Division in ADM 254.

NATURE OF APPEAL	FIRST STEP	SECOND STEP	THIRD STEP	FOURTH STEP
*Late Application for Admission*	Evaluations Supervisor	Dean, Graduate Division
*Waiver of 2.5 Admission Requirement*
Unclassified Students	Recommendation of Major Dept. (Optional)	Dean, Graduate Division
Classified Students	Recommendation of Graduate Adviser or Program Chair	Dean, Graduate Division
*Reinstatement*
Unclassified Students	Dean, Graduate Div.	Reinstatement Committee
Classified Students and Credential Objective Students	Recommendation of Graduate Adviser or Program Chair	College Graduate Coordinator/Dean	Dean, Graduate Division
*Late or Retroactive Add of Culminating Experience Classes (i.e., 893, 894, 895, 898)*	Recommendation of Graduate Adviser or Program Chair	Dean, Graduate Division
*Late Application for Award of Degree*	Admissions Officer	Dean, Graduate Division
*Extension of Time to Make-Up Incomplete Grade*	Recommendation of Instructor or Chair of Pgm. Offering Course
*Retroactive Change of Incomplete Already Reverted to "F" Grade*	Recommendation of Instructor	Department Chair
*Term Unit Overloads*	Recommendation of Graduate Adviser	College Dean	Dean, Graduate Division
*Leave of Absence for Classified Students*	Recommendation of Graduate Adviser or Program Chair	Dean, Graduate Division

Appeal of an Assigned Grade

CONTACT SCHOOL DEAN'S OFFICE FOR POLICY AND PROCEDURES FOR THAT SCHOOL

*Retroactive Granting of Post-Baccalaureate Status for Course Work Taken While in Undergraduate Standing*	Recommendation of Graduate Adviser or Program Chair	Dean, Graduate Division	Board of Appeals and Review
*Graduate Approved Program (GAP) Appeals Including:*	Recommendation of Grad. Adviser, College Grad. Coordinator, or Dept. Chair	Dean, Graduate Division	Board of Appeals and Review
Course Substitutions
Waiver of 12-Unit Requirement
Exceed 30% CR/NC Grading
Waiver of 6-Unit Requirement		Admissions Officer
Acceptance of Transfer Units		Admissions Officer
Waiver of 7 Year Requirement to Complete Degree or Certificate
Election of Bulletin Requirements to be Followed
Most Other GAP Requirements
*Late Registration and Fee Payment*	Registrar	Sr. Director, Enrollment Svcs.	Registration Appeals Committee
*Baccalaureate Degree Equivalency*	Recommendation of Major Department When Appropriate	Univ. Baccalaureate Equivalency Com. (Materials filed with Enrollment Svcs.)
*Student Fees*	Registration Appeals Committee Designee	Registration Appeals Committee	VP, Business and Finance
*Appeal of Residency Status*	Residency Evaluator	Sr. Director, Enrollment Svcs	General Counsel, Chancellor's Office
*Course Challenges*	Program Chair	College Dean/ Associate Dean
*Assessment of Course Prerequisites*	Instructor of Course	Program Chair	College Dean/ Associate Dean
*Acceptance of Any Course in GAP Program Requirements*	Graduate Adviser or Coordinator of Graduate Program	Program Chair	College Graduate Coordinator	Reviewed by Dean, Grad. Division
*Course Waiting List Appeals*	Instructor of Course	Program Chair	College Dean/ Associate Dean
*Retroactive Award of Degree*
Within One Year	Admissions Officer	Dean, Graduate Division	Board of Appeals and Review
More than One Year	Registrar	Dean, Graduate Division	Board of Appeals and Review
*Withdrawal from Courses*
Retroactive Course Withdrawal	Instructor	Program Chair	College Dean	Board of Appeals & Review
Retroactive Semester Withdrawal	Registrar	Board of Appeals and Review